Abstract:
Spare parts procurement is one of the essential activities in supporting the smooth
operation of vessels. The timely availability of spare parts greatly influences maintenance
activities, repairs, and the continuity of shipping operations. However, in its
implementation, several obstacles were still found in the spare parts procurement process
at PT PCS Internasional, particularly at the Purchase Request (PR) stage, which affected
the optimization of ship operational activities. These conditions resulted in delays in
spare parts procurement, which hindered engine maintenance activities, caused
operational disruptions, and potentially generated financial losses for the company.
This study aims to analyze the factors causing the ineffectiveness of the spare parts
procurement process at the Purchase Request stage and to examine efforts that can be
undertaken to optimize ship operational activities at PT PCS Internasional. The research
employed a descriptive qualitative method with data collection techniques consisting of
observation, interviews, literature study, and documentation. Data analysis was
conducted using the Fishbone Diagram method to identify the factors contributing to the
problems encountered.
The results of the study indicate that the ineffectiveness of the Purchase Request process
is mainly influenced by the man and method factors. The man factor includes the limited
understanding of Fleet staff and ship personnel regarding the use of the Odoo system,
while the method factor is caused by the Purchase Request process being conducted in
two stages, namely through company email and re-entry into the Odoo system, resulting
in a double process. Meanwhile, the suboptimal ship operational activities are influenced
by the machine and material factors, namely machinery failures and delays in
procurement, as well as inadequate monitoring of spare parts inventory. The proposed
improvement efforts include conducting regular training and socialization programs on
the use of the Odoo system, implementing the Purchase Request process directly through
the Odoo system, enhancing routine monitoring of ship machinery conditions, and
conducting periodic monitoring of spare parts inventory. Through the implementation of
these measures, it is expected that the effectiveness of spare parts procurement and the
smoothness of ship operational activities at PT PCS Internasional can be improved.
